AI mail triage for teams and shared mailboxes
An info@ mailbox with 100+ emails a day, three people working in it, and things still slipping through.
€2.495 setup + €249/mo. Care cancellable monthly.
Realistic impact
What does automation usually deliver?
We prefer a conservative model. For a small business, saving 2-4 hours per week is already meaningful for calmer operations and faster follow-up.
Conservative model
At an internal hourly value of €45 and €249/mo support.
low estimate
€ 390
freed capacity / month
€ 141 after monthly support
6-7 mnd setup recovered in capacity
strong fit
€ 779
freed capacity / month
€ 530 after monthly support
2-4 mnd setup recovered in capacity
This is not a revenue promise. It only counts freed time, excluding extra leads, reviews or fewer mistakes.
A solid flow looks like this
Not everything goes to AI. Automation handles repetition; you keep control of pricing, exceptions and tone.
Request
Form, email, call or DM
Auto triage
Type, priority and context
Action
Calendar, CRM, document or message
Human check
Only where judgement matters
Market signals we use
18-35%
AI adoption in Dutch SMEs is growing, but not standard
Smaller firms lag larger SMEs.
47%
name administration or registration as time-consuming
DNB survey on non-core work in the Netherlands.
2-4h/wk
our conservative starting assumption
We only model higher after intake.
10-25%
realistic no-show pressure reduction with reminders
Only relevant when missed appointments are common.
Sources
We intentionally use lower ranges than many market claims and recalculate from your own volume.
How it works
What this actually solves
Everything lands in one shared mailbox. Invoices, customer queries, suppliers, newsletters, spam. We build an AI layer on top of your inbox that categorises emails, answers standard questions in your style and puts the rest with the right colleague. Your team sees the 10 emails that actually matter, instead of 100 unsorted ones.
2-4h/wk
conservative time-saved estimate
5-15%
better lead follow-up
no guarantee
measure first, then scale
Conservatieve richtwaarden. Tijdens intake rekenen we met je eigen aanvraagvolume, uurtarief en huidige handwerk.
What you get
What is included
- AI categorisation by urgency and type
- Auto-reply on standard questions in your style
- Priority inbox with only the real mail
- Spam and newsletters filtered out
- Weekly overview of what the system did
- Works with Gmail and Outlook
Who it is for
Does this fit your company?
- Companies with a central info@ mailbox and 100+ emails a day
- Back-office teams spending half the day in the mailbox
- Customer service teams with shared mailboxes and handovers between colleagues
- Directors still clearing the inbox themselves in the evening
Price
Mail triage
€2.495
one-off setup
€249
per month
Free 30 min call. Care cancellable monthly.
FAQ
Questions we are often asked
Does the AI decide which emails we see?
No, everything stays visible. The AI sorts and suggests; anyone can go back to any email.
What if the AI replies to someone incorrectly?
On borderline cases your team gets an alert before the email goes out. Any reply can be reviewed or retracted afterwards.
Does this work with our existing mail environment?
Yes, we run on top of your existing Gmail or Outlook, including Google Workspace and Microsoft 365. Customers notice nothing.